Notarized Translation

Documents for Personal and Business Matters

We consider certificates, diplomas, statements, powers of attorney, judgments and company documents. For each order, we check the language, completeness and intended use. Personal documents and corporate files may require different arrangements for copies, attachments and confirmation of details.

If the translation is for submission abroad, identify the country and recipient. Use abroad does not automatically require notarisation. In some cases, the receiving body may require another form of translation or additional documents, so certification should not be ordered without clarification.

How It Differs from Sworn Translation

A translator’s status and notarisation are different matters. If the authority expressly requires a sworn translation, a notarial endorsement should not be treated as an adequate substitute. The required professional status and compliance with the rules of the country of submission must be checked first.

If a translation is only for information, negotiations or internal use, an ordinary written document translation may be sufficient. The right choice depends on its purpose. Extra steps do not make a document suitable for every authority, but may increase the cost and preparation time.

The Source Document and Existing Certifications

Before starting, establish whether you have an original, a copy or an electronic document, and what is acceptable for the intended notarial act. A printed file does not always have the same status as the electronic document itself. Missing pages must also be identified in advance.

Send the document with its stamps, reverse sides, attachments and certification wording. If formalities are still pending, agree the sequence before translation. For example, a certification added after completion may require extra translation and a different arrangement of the final file.

The need for apostilles and legalisation is assessed separately. A notarial endorsement and an apostille are not interchangeable and do not establish suitability for every purpose. The correct sequence must be determined for the particular document, country and receiving body.

Personal Details and Accuracy Against the Original

Correct names, company names, dates and numbers are particularly important for official use. Provide the document the recipient will use to check the spelling. If several transliterations exist, do not conceal the differences: resolve them before work begins rather than making uncertain corrections to an already certified copy.

A translator cannot replace a date, place of birth or surname with a more convenient version that is not in the original. Errors in the source and errors in the translation require different remedies. If necessary, first establish whether the document itself can be corrected or clarify the recipient’s requirements.

What You Need to Provide

For an assessment, send legible copies of every page and state the language pair, receiving body and country of submission. Include written requirements if available. Tell us where the original is held, how many copies are needed and the intended submission date.

Do not send originals without agreement. We first clarify the recipient, the documents needed and the return arrangements. If a translation already exists, send both it and the source: using another translator’s completed text requires a separate assessment, not merely payment for a notarial act.

For large files, list the documents and copies required. This helps distinguish documents for translation from reference material and avoids unnecessary pages. Identify illegible wording or damage in your enquiry; the formalities must be checked before a deadline is agreed.

Agreeing the Work and Receiving the Documents

After reviewing the documents, we clarify acceptable formalities, translator availability, price and timescale. Translation, notarial acts, additional copies and delivery are defined separately. Certification cannot be promised regardless of the document’s condition or the notary’s decision.

Work through partners in Ukraine or Poland is agreed for the particular country and order. Similar service names do not mean the procedures are identical. Before use, check the number of copies, personal details and attachments. If the authority introduces new requirements, tell us so that the next steps can be assessed.