Sworn Document Translation

Documents You Can Submit for Assessment

We consider birth and marriage certificates, name-change documents, other certificates, diplomas and supplements, judgments, powers of attorney, statements and corporate records. This list does not automatically confirm availability: we need to see the document, establish its source language and understand how it will be used.

For educational documents, the supplement and subjects listed may be important; for a judgment, the complete text and existing certification wording matter. If a document has several parts, do not send only the cover page. A missing attachment may change the estimated scope or result in an incomplete file.

How Sworn Translation Differs from Other Services

If you simply need to understand the content or obtain an ordinary written text, you may only need document translation without a translator holding a special status. However, an express requirement for a sworn translator should not be replaced by an ordinary translation to reduce the price or save time.

Notarized Translation serves a different purpose. It does not give a translator sworn status in another country. An agency stamp or a reference to legal subject matter likewise does not establish compliance with a particular authority’s requirements. The proposed formalities must be compared with what the recipient requires.

Originals, Copies and Electronic Documents

Before work begins, we clarify what the translation must be made from. The original, a certified copy, an electronic document and existing signatures or stamps may matter. A legible scan helps with an initial assessment but does not always replace the document required for the final formalities.

Tell us at the outset if you have only a photograph or an incomplete copy. Do not remove stamps, combine different versions or reconstruct unclear passages with image-editing software. The translator needs to see the document’s actual condition; missing or illegible sections must be addressed before the final copy is prepared.

Apostilles and the Order of Preparation

The need for an apostille or other authentication of the source document is assessed separately from the need for translation. If further formalities are pending, agree when the certification wording should be translated. Otherwise, adding an apostille may require additions to work already completed.

If a specific process is required, enquiries about apostilles and legalisation are considered alongside the requirements for the complete file. Neither stage guarantees acceptance regardless of the document’s contents, permitted period of use or the applicant’s entitlement. Unnecessary certification should not be ordered just in case.

Information Needed to Find a Suitable Translator

Send the complete document, the country and receiving authority, the target language and the requirements you have received. State your intended submission date, the number of copies and how you wish to receive them. Include any list of authorised translators or requirement concerning a particular register supplied by the recipient.

Personal details need a reference: the document against which they will be checked on submission. Tell us about name changes, different transliterations and previous translations. Agreeing the spelling does not permit changes to facts or concealment of discrepancies in the source. Inconsistencies may require an explanation to the recipient or correction of the original record.

For an urgent enquiry, give not only the desired completion date but also the reason: an appointment, a court filing or the close of an application period. Availability must be confirmed before you rely on a particular deadline. Originals should be provided only after the recipient and delivery method have been agreed.

How the Order Is Agreed

We first check that the file is complete and meets the requirements, then confirm the availability of a professional for the language pair. The price depends on volume, formalities and the number of copies. Delivery, additional certification and new pages supplied after agreement are assessed separately.

Arranging work through partner agencies, including in Poland and Ukraine, does not mean the formalities are the same in those countries. Each order requires confirmation of the translator, place of work and permitted document-transfer method. Before submission, check that the file is complete and personal details are correct; if the authority’s requirements change, tell us before using the translation.